I am a registered sole trader providing editorial services to authors and publishers. I also write fantasy books. My web address is www.racheljrowlands.com.

This privacy policy outlines the way I make use of and protect any information you provide.

Last updated on 18th February 2023.

The types of data I may collect

  • Name.
  • Email address.
  • Postal address.
  • Information relating to your enquiry or your project if you become an editing client, such as word count, genre, title of project, pen name and so on.
  • Technical details, including your IP address and WordPress.com ID and username.

I do not use personal data for marketing or promotional purposes without your consent.

Why I collect data and how I use it

  • To send you my email newsletter and/or ARC copies of my books, if you opt in and subscribe. You will only receive emails you have signed up to receive and you can unsubscribe at any time.
  • To respond to requests for information (such as scheduling and booking editing services).
  • To enable certain functions on this website.
  • To contact you during an ongoing editing project or conversation.
  • For accounting and tax purposes.
  • To record your agreement with the terms and conditions of my editing services.
  • To track views and website data.

How I collect data

  • Contact form (Contact Form 7).
  • Email.
  • Newsletter signup form (MailerLite).
  • BookFunnel to send ARC copies of my books.
  • WordPress, my website creation tool/content management system.
  • Google Forms. I may ask you to fill out a new client form via Google Forms if you become an editing client.

Data protection

  • I do not share data with third parties without permission or unless I am required to do so by law.
  • I do not sell, lease, or distribute personal information unless compelled by law to do so.

How I store data

  • Krystal is my website, domain name, and email host. Here is their privacy policy.
  • WordPress is my website tool/content management system. Here is WordPress’s privacy policy.
  • I may retain some contact form submissions for customer service purposes. Contact Form 7’s privacy police is here.
  • Editorial project files are stored on a password-protected computer.
  • Editorial project emails are stored on a password-protected computer and email address.
  • Editorial project files are regularly backed up to an external hard drive, stored in a secure location.
  • Dropbox, a cloud-based file management system, is sometimes used for backup storage. It is protected by a password and registered with EU–US Privacy Shield.
  • iCloud, a cloud-based file management system, is sometimes used for backup storage/reading your work on an iPad. Read about iCloud security and view Apple’s privacy policy here.
  • PayPal transactions for my editing services are subject to PayPal’s privacy policy. Your data will only be used for invoicing, tax, and accounting purposes.
  • WaveApps may be used to generate invoices. Wave’s privacy policy can be found here here. They also have a security policy.
  • Google Forms. I may ask you to fill out a new client form via Google Forms if you become an editing client. You can read Google’s privacy policies here.
  • MailerLite: Used to manage my email subscriber list, and to send emails to subscribers. MailerLite is a third-party provider, which may process your data using industry-standard technologies to help me monitor and improve the newsletter. MailerLite’s privacy policy is available at this link. You can unsubscribe from the newsletter by clicking on the unsubscribe link provided at the end of each newsletter.
  • BookFunnel is used to send ARC copies of my books. Their privacy policy is available here.

Cookies

If you leave a comment on my website, you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit a WordPress login page, a temporary cookie is set to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, several cookies are set up to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Comments

When visitors leave comments on the website, data shown in the comments form is collected, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Embedded content

Articles on this website may include embedded content (videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long I keep your data

  • Many customers and editing clients work with me more than once, and email subscribers remain subscribed until they choose to opt out. For these reasons, I do not delete data such as names and email addresses unless specifically asked to do so.
  • HMRC requires me to keep records of data for at least 5 years after the 31 January submission deadline for the relevant tax year.

You have the right to ask me to delete or amend your records or data, and can do so by filling out my contact form here.

You can also write to me at:

Rachel Rowlands, Editor & Author
Unit 26244, PO Box 4336, Manchester, M61 0BW